Professional Cleaning RFQ

Print

Classified Details

Classified ID
2955
Description

CITY OF ST. ALBANS, VERMONT
REQUEST FOR QUOTATIONS
Ongoing Cleaning Services — City Hall

Issue Date: November 1, 2026
Quote Deadline: December 15, 2026
Location: City Hall, 100 North Main Street, St. Albans, Vermont

Purpose

The City of St. Albans is requesting written quotations from qualified, insured cleaning companies to provide regular, ongoing cleaning services at City Hall. The selected contractor will maintain a clean, sanitary, and welcoming environment for employees and visitors through routine cleaning of designated spaces.

Scope of Work

The selected contractor shall provide all labor, supervision, cleaning products, equipment, and supplies necessary to complete the agreed-upon services.

Areas to be cleaned include offices, meeting rooms, hallways, stairways, entryways, restrooms, break rooms, and other designated spaces.

Requested services include:

  • Dusting and cleaning accessible horizontal surfaces, including windowsills, ledges, trim, and baseboards.
  • Cleaning doors, doorframes, handles, light switches, and other frequently touched surfaces.
  • Removing cobwebs and dust from accessible corners, vents, and fixtures.
  • Vacuuming carpets and rugs, including edges and accessible areas beneath furniture.
  • Sweeping and mopping hard-surface floors with products appropriate for each surface.
  • Thoroughly cleaning and disinfecting restroom fixtures, partitions, counters, mirrors, and floors.
  • Cleaning break-room counters, sinks, and appliance exteriors.
  • Cleaning interior glass, entry-door glass, and designated windows.
  • Emptying trash and recycling containers, replacing liners as needed, and leaving all work areas orderly.

 

The final scope and frequency of services will be confirmed with the selected contractor before services begin. Additional work requires prior written authorization from the City.

Site Visit

A site visit is encouraged so vendors can review the building, confirm quantities and conditions, and identify any access or equipment needs.

To schedule a visit, contact Kristen Smith at k.smith@stalbansvt.com or (802) 524-1500 ext. 253. Site visits must be completed before the December 15, 2026 quotation deadline.

Scheduling and Building Protection

Cleaning services will be provided on a regular, ongoing basis during hours coordinated with City staff to minimize disruption to municipal operations. Vendors should propose a cleaning schedule and task frequencies. The service schedule, start date, and agreement term will be established with the selected contractor before services begin.

The contractor must protect furnishings, finishes, equipment, and City property. Cleaning products and methods must be appropriate for the surfaces being treated. City records, papers, computers, and personal items may not be moved or handled without authorization. Access to secured or restricted areas must be coordinated with City staff.

Quotation Requirements

Please include:

  1. Company name, address, contact person, telephone number, and email.
  2. A fixed monthly price for ongoing cleaning services based on the proposed schedule, with optional or periodic services priced separately.
  3. A description of the proposed services, task frequencies, methods, and any exclusions or assumptions, including any supplies to be provided by the City.
  4. Proposed start date, cleaning schedule, and staffing arrangements, including coverage for staff absences.
  5. Confirmation that all labor, supplies, equipment, and applicable costs are included.
  6. Evidence of general liability insurance and workers’ compensation coverage, as applicable.
  7. Two references for comparable commercial or municipal cleaning services.
  8. The length of time the quotation will remain valid.

 

Submission

Submit quotations by 4:30 pm on December 15, 2026 to:

Kristen Smith, Community Relations Coordinator
City of St. Albans
PO Box 867
St. Albans, VT 05478

Or by email, k.smith@stalbansvt.com

Use the subject line: City Hall Cleaning Quote — [Company Name].

 

Selection

The City will evaluate quotations based on price, completeness of the proposed services, relevant experience, references, and availability.

The City reserves the right to reject any or all quotations, request clarification, and select the quotation that best meets its needs. Issuance of this request does not obligate the City to award work. Services may begin only after written authorization from the City.

 

Title
Professional Cleaning RFQ
Salary Range
$0 to $0
Application Deadline
12/15/2026
Location
City of St. Albans, VT
Application URL
https://www.stalbansvt.com/rfps 

Contact Information

Name
Smith, Kristen
Phone Number
(802) 524-1500
Email
k.smith@stalbansvt.com 
Best Method of Contact
EMAIL
Apply Here
Back to Classifieds List
125956