Town Administrator

Classified Details

Classified ID

2530

Description

Town of Middlesex
Town Administrator Job Description
Position Summary
The Town Administrator works under the direction of the Selectboard to implement its Board’s policies and decisions and to manage the day-to-day operations of municipal government. The Town Administrator supports the Selectboard in fulfilling its statutory responsibilities and oversees and provides coordination across municipal operations, personnel administration, financial management, and community relations. The position requires sound judgment, strong organizational and communication skills, and the ability to coordinate the work of Town departments while maintaining transparent and responsive local government. This is a full-time, exempt position. The Town Administrator is expected to work a schedule consistent with the needs of the position, typically averaging forty (40) hours per week, and may be required to work additional hours, including evenings and weekends, as necessary to fulfill job responsibilities. The position is primarily in-person at the Town Clerk’s Office; remote work may be permitted at the Town’s discretion.

To apply, please send a cover letter and a résumé to clerk@middlesexvermont.org. Questions are welcome — call the Town Clerk’s Office at 802-223-5915 or stop by 5 Church Street. 

 

Appointment and Supervision
The Town Administrator is appointed, supervised, and may be removed by the Selectboard.
Performance is evaluated at six months and annually thereafter in accordance with the
Town’s Personnel Policy.
Core Responsibilities
Selectboard Support and Governance
• Attend all Selectboard meetings and serve as backup minute-taker when needed.
• Work with the Selectboard Chair to prepare agendas and supporting materials.
• Assist in the development, implementation, and enforcement of Town ordinances,
policies, and administrative procedures.
• Keep the Selectboard informed of significant municipal issues and operational
matters.
Municipal Operations
• Coordinate the efficient operation of Town departments and services; attend
committee meetings as needed.
• Work collaboratively with staff to ensure effective service delivery and compliance
with Town policies.
• Oversee maintenance of Town facilities, buildings, and property.
• Management procurement processes, including bids and RFPs, in accordance with
the Town’s Procurement Policy.
• Execute contracts, purchase orders, and administrative agreements with
Selectboard approval.
Personnel Administration
• Advise and support the Selectboard on recruitment, hiring, compensation, benefits,
evaluations, and personnel policies.
• Maintain personnel systems and support employee onboarding, development, and
retention.
• Review and recommend updates to personnel policies annually or as needed.
Financial Coordination
• Work with the Town Treasurer, municipal departments and/or committees to develop
and monitor the annual budget, including long-range financial and capital planning.
• Coordinate disaster recovery and reimbursement efforts (e.g., FEMA), as directed.
Grants and Intergovernmental Relations
• Identify, pursue, and administer grant opportunities.
• Serve as liaison with federal, state, and regional agencies, other municipalities, and
legal counsel.
• Represent the Town in meetings and intergovernmental collaborations as directed.
Community Relations and Public Communication
• Serve as a primary point of contact for residents regarding Town services and
concerns and communicate public feedback to the Selectboard and appropriate
departments and/or committees.
• Support transparent and participatory governance through public engagement.
• Maintain the Town website and assist with communications through approved digital
platforms.
• Serve as the Town Ethics Liaison in accordance with 3 V.S.A § 1201, et seq.
Public Meetings, Records, and Compliance
• Assist in preparation of the annual Town Report and Town Meeting warning.
• Support Town Meeting planning and elections coordination with the Town Clerk.
• Ensure compliance with Vermont Open Meeting Law, including required postings of
agendas, minutes, and notices.
• Respond to public records (FOIA) requests.
Emergency Management
• Support the Emergency Management Director and Coordinator as needed.
Other Duties
• Perform other duties as required by statute, Town policy, or as assigned by the
Selectboard.
 

Qualifications
• Equivalent combination of education, training, and experience demonstrating the
knowledge and abilities required for the role.
• Ability to learn and apply municipal operations, budgeting processes, and relevant
Vermont laws.
• Strong interpersonal skills and ability to work effectively with elected officials, staff,
volunteers, and the public.
• Excellent organizational skills and attention to detail, with the ability to manage
multiple projects and deadlines.
• Strong written and verbal communication skills.
• Demonstrated initiative and the ability to work independently while keeping the
Selectboard informed.
• Proficiency with Microsoft Office and the ability to learn municipal software systems;
interest in technology and process improvement is a plus.
• Commitment to transparency, public service, and participatory local governance.

Title

Town Administrator

Salary Range

$63000 to $73000

Application Deadline

06/27/2026

Location

Middlesex, VT

Application URL

https://middlesexvermont.org/ 

Contact Information

Name

Vincent, Zara

Phone Number

(802) 355-1400

Email

Selectboardvicechair@middlesexvermont.org 

Best Method of Contact

EMAIL