Payroll/Computer Clerk
Classified Details
- Classified ID
- 2357
- Description
Organization: City of Barre, VT, USA
Position Title: Payroll\Computer Clerk
Department: Finance
Compensation: $25.91 - $29.18 per hour per union scale. Candidates with prior payroll experience may be eligible for entry at a higher step, up to $32.22 per hour, subject to union guidelines. Payrates are set by the Collective Bargaining Agreement Between the City of Barre and United Steelworkers local #4.
Summary/Objective
Under the direction and supervision of the Director of Finance, performs responsible payroll administration, processes employees’ paychecks by collecting their payroll data and timesheets. Duties include verifying employees’ work hours and payment through the payroll system, issuing deductions, earnings and other statements to employees and updating payroll records regularly. Ensures compliance with local, state and federal regulations in regards to payroll.
Essential Functions
Reasonable accommodation may be made to enable individuals to meet the following:
1. Maintains payroll records for all city employees.
2. Maintains and updates the payroll system in regard to personnel information, payroll data, deductions, job changes, exemptions etc.
3. W9’s, Insurance Certificates, Non-Employee work agreements
4. Monthly reporting for VMERS and Union Dues
5. Quarterly reporting Federal and State for Unemployment.
6. Annual Workers Compensation audit.
7. Maintains records on employee leave time.
8. Enters new employee information into the payroll system and trains employees on usage of time reporting.
9. Prepares and presents payroll and leave reports to the Director of Finance.
10. Enters accounts payable and other pertinent data.
11. Calculating payroll liabilities by determining employee taxes, including federal and state income and social security tax, and calculating employer’s payments for social security, unemployment retirement and worker’s compensation.
12. Resolving payroll discrepancies and answering any employee payroll inquiries
13. Maintaining all payroll operations according to City policies and procedures
14. Reconcile and distribute tax documents to employees and vendors.
15. Monitors and reports on benefit reimbursements i.e., vision, boots, clothing etc.
16. Performs other duties as required.
Necessary Knowledge, Skills and Abilities:
1. Knowledge of modern office equipment (Printers, Copiers, Scanners, faxes etc.), practices and procedures.
2. Knowledge of accounting procedures such as credits and debits.
3. Strong computer skills such as typing, system and software knowledge
4. Accurate data entry skills with great attention to detail
5. Being an effective team player
6. Ability to communicate clearly in English, both orally and in writing.
7. Ability to deal courteously and tactfully with the staff, vendors and the public.
8. Ability to make minor decisions in accordance with laws, ordinances, regulations, and established policies and procedures.
9. Ability to multitask in a stressful environment with specific deadlines.
10. Confidentiality and respect for the privacy of employee records.
Special Skills for this position
1. Knowledge of State and Federal labor laws in regard to payroll.
2. Demonstrated Microsoft product knowledge of Word to include extensive knowledge in Excel.
3. Knowledge Adobe Acrobat.
Competencies
1) Human Relations Skills – Ability to maintain composure and civil demeanor under stressful situations when dealing with irate resident or public input and complaints
2) Teamwork - Ability to work with the management team (Department Heads), peers and all city staff in a cooperative and collaborative manner to successfully accomplish individual or interoffice tasks, goals and objectives and the City’s public service mission.
3) Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
4) Reading Comprehension – Understanding written sentences and paragraphs in work related documents.
5) Time Management – Managing one's own time to effectively accomplish the position tasks.
6) Speaking – Talking to others to convey information effectively.
7) Writing – Communicating professionally and effectively in writing as appropriate for the needs of the audience.
8) Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
9) Active Learning – Understanding the implications of new information for both current and future problem-solving and decision-making.
10) Coordination – Adjusting actions in relation to others' actions.
11) Service Orientation – Actively looking for ways to help people.
12) Discretion – Ability to maintain confidences.
13) Coordination – Ability to cooperate with staff from multiple departments to complete interdepartmental projects.
Required Education and Experience
1. Education: High School Diploma or equivalent.
2. Certification Preferred: American Payroll Association (APA) Certified Payroll Professional (CPP) Fundamental Payroll Professional (PFC)
3. Experience: Minimum of 5 years’ experience in Payroll processing or benefit accounting.
4. Clerical -- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, note taking, designing forms, and other office procedures and terminology.
5. English Language -- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
6. Customer and Personal Service -- Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
7. Computers and Electronics – Knowledge of and proficiency with Microsoft Office suite to include: Word, Excel, Power Point and Outlook.. Ability to conduct internet research and assemble data.
Additional Eligibility Qualifications
None required for this position.
Work Authorization/Security Clearance (if applicable)
Must be authorized to legally work in the United States
Must possess a valid State Driver’s License in good standing
Must be able to get to and from work on a consistent basisSupervisory Responsibility
This position has no supervisory responsibility.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL ACTIVITY REQUIREMENTS
1. Ability to hear, speak and understand conversation in English in various tones of voice.
2. Ability to see and read letters, numbers, words, characters, or symbols which are both average and large, as well as identify colors.
3. Ability to print and draw letters, numbers, words, characters, and symbols which are legible and understood by others.
4. Ability to type on a computer keyboard, cash register, typewriter, telephone, adding machine, and other office equipment.
5. Ability to learn complex tasks and remember how to complete tasks without assistance once trained.
6. Ability to operate motor vehicle.
7. Ability to work under pressure/stress with extreme accuracy.
Primary Physical Requirements
Other Physical Requirements
Lift up to 10 lbs.: Performed regularly Twisting: Occasionally performed Lift 11 t0 25 lbs.: Performed frequently Bending: Performed frequently Lift 26 to 50 lbs.: Occasionally performed Crawling: Occasionally performed Lift over 50 lbs.: N/A Squatting: Occasionally performed Kneeling: Occasionally performed Carry up to 10 lbs.: Performed frequently Crouching: NA Carry 11 to 25 lbs.: Performed frequently Climbing: Occasionally performed Carry 25 to 50 lbs.: Occasionally performed Balancing: Occasionally performed Carry over 50 lbs.: N/A Work Surfaces
Reach above shoulder height: Occasionally performed Reach at shoulder height: Performed frequently In Avg. 8 hour Day Employee is Required to: Reach below shoulder height: Performed frequently Sit Consecutive Hrs.
1 2 3 4 5 6 7 8 Push/Pull: Performed frequently Total Hrs.
1 2 3 4 5 6 7 8 Hand Manipulation
Stand Grasping: Performed frequently Consecutive Hrs.
1 2 3 4 5 6 7 8 Handling: Performed frequently Total Hrs.
1 2 3 4 5 6 7 8 Torquing: Occasionally performed Walk Fingering: Performed frequently Consecutive Hrs.
1 2 3 4 5 6 7 8 Total Hrs.
1 2 3 4 5 6 7 8 Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
While performing the duties of this job, the employee regularly works in an office environment. The noise level in the work environment is usually moderate.
Position Type/Expected Hours of Work
This position is classified as non-exempt full-time. Standard days and hours of work are Monday through Friday, 7:30a.m. to 4:30 p.m., with a one-hour lunch break. However, the position requires the ability to work during non-standard hours when the need arises.Travel
Local travel may be required for training or meetings.Additional Eligibility Qualifications
None required for this position.Work Authorization/Security Clearance (if applicable)
Must be authorized to legally work in the United States.
Must not have any felony convictions for financial crimes.AAP/EEO Statement
City of Barre provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, City of Barre complies with applicable state and local laws governing nondiscrimination in employment in every location in which the City has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.City of Barre expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of City of Barre’s employees to perform their job duties may result in discipline up to and including discharge.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.- Title
- Payroll/Computer Clerk
- Application Deadline
- 04/30/2026
- Location
- Barre, VT
- Application URL
- www.barrecity.org/hr/
Contact Information
- Name
- Galiano, Jeanne
- Phone Number
- (802) 498-3495
- hr@barrecity.org
- Best Method of Contact