Request for Proposals (RFP) for Engineering Services for Slope Stabilization
Classified Details
- Classified ID
- 2322
- Description
Issue Date: 3/23/2026
Proposal Submission Deadline: 4/30/2026
Project Contact: Town Administrator, Trish Waugh
Contact Email: townadmin@lincolnvermont.org
Contact Phone: 802-453-4502
1. Introduction
The Town of Lincoln is seeking proposals from quali?ed engineering ?rms to provide design and engineering services for the stabilization of an approximately 300-foot-long area along West River Road in Lincoln, Vermont (Approx 44.116425, -73.015420). The project requires comprehensive engineering solutions to stabilize the slope, protect infrastructure and property, and ensure public access & safety.
2. Project Background
Recurring weather events and geological factors have impacted the upper hillside and lower bank along a portion of West River Rd in the Town of Lincoln. This has affected stability along the slope, threatening the road surface and public safety. The project aims to stabilize the slopes, reduce erosion, and ensure long-term resilience in compliance with environmental and engineering standards.
There are two primary areas of concern along the roadway; the upper hillside and lower bank that slopes into the New Haven River. At the lower bank, the guardrail is leaning toward the river, and the road surface has deteriorated to the point that vehicles frequently slide into the guardrail, particularly during icy conditions. The engineering assessment should determine which area requires immediate stabilization and propose a phased plan to address both sections effectively, ensuring safety and long-term roadway stability.
3. Scope of Work
The engineering firm selected will provide the following services:
3.1 Site Assessment and Survey
· Conduct a comprehensive site survey, including topographic and geotechnical assessments.
· Analyze existing conditions, soil composition, hydrology, and slope stability.
· Identify critical zones and any impacted infrastructure, utilities, and vegetation.
3.2 Design and Engineering Plan Development
· Develop engineering design options for slope stabilization, erosion control, and water management.
· Incorporate necessary structural elements, such as retaining walls, soil nailing, and drainage systems.
· Ensure compliance with local, state, and federal regulations, including environmental, historical, and safety standards.
· Explore sustainable design options to enhance resilience to future landslides and extreme weather.
3.3 Permitting and Regulatory Compliance
· Identify and prepare all necessary permit applications in coordination with local and state agencies.
· Facilitate the permit acquisition process and work with regulatory bodies for approval.
3.4 Cost Estimation and Phasing Plan
· Provide a detailed cost estimate for all proposed engineering and construction solutions.
· Develop a phased implementation plan to minimize disruption along West River Rd. and surrounding areas.
3.5 Construction Oversight and Support (Optional)
· Provide engineering support during construction, including periodic site visits, inspections, and design modi?cations as needed.
· Ensure quality control and adherence to the design plan.
4. Proposal Requirements
Interested ?rms should submit a proposal that includes the following elements:
1. Cover Letter
Brie?y summarize the ?rm’s interest in the project and highlight relevant quali?cations.
2. Firm Quali?cations
o Overview of the ?rm’s experience with similar projects.
o Key personnel and their roles, quali?cations, and relevant project experience.
o Description of available resources, including specialized equipment and technology.
3. Project Approach
o Outline the approach to completing each component of the scope of work.
o Proposed methodologies for site assessment, design, and cost estimation.
4. Proposed Project Schedule
Provide a timeline for each major phase of the project, including milestones and deadlines.
5. Cost Proposal
Submit a comprehensive cost proposal, itemizing fees for each project phase, including optional construction oversight.
6. References
Include three references from similar projects, with contact information.
5. Evaluation Criteria
Proposals will be evaluated on the following criteria:
· Experience and Quali?cations: Proven experience with similar landslide and slope stabilization projects.
· Approach and Methodology: Sound approach to addressing the project’s unique challenges.
· Project Timeline: Ability to meet deadlines and complete the project efficiently.
· Cost Proposal: Reasonable and competitive pricing for the services provided.
· References: Positive feedback from previous clients on similar projects.
6. Proposal Submission Instructions
Please submit proposals in PDF format by email to townadmin@lincolnvermont.org with the subject line: “RFP for Slope Stabilization.” Proposals must be received by 5PM on 04/30/2026. Late submissions will not be considered.
Alternatively, proposals can be mailed to:
Town of Lincoln
Attn: Trish Waugh
62 Quaker Street
Lincoln, Vermont 05443
7. Questions and Clari?cations
Any questions regarding this RFP should be directed to Trish Waugh via email at townadmin@lincolnvermont.org by Friday April 24, 2026.
8. Terms and Conditions
· The Town of Lincoln reserves the right to reject any or all proposals, or to accept a proposal in whole or in part, at its discretion.
· All submitted materials become the property of the Town of Lincoln and may be used in the selection process.
· This RFP does not commit the Town of Lincoln to award a contract or to pay any costs incurred in the preparation of a proposal.
- Title
- Request for Proposals (RFP) for Engineering Services for Slope Stabilization
- Application Deadline
- 04/30/2026
- Location
- Lincoln, VT
- Application URL
- www.lincolnvermont.org
Contact Information
- Name
- Waugh, Patricia
- Phone Number
- (802) 453-4502
- townadmin@lincolnvermont.org
- Best Method of Contact