Clerk/ Bookkeeper (Assessing Assistant)

Classified Details

Classified ID

2006

Description

Organization: City of Barre, VT, USA

Position Title: Clerk/ Bookkeeper (Assessing Assistant)

Supervisor: Planning Director

 

Salary: Set by the Collective Bargaining Agreement Between the City of Barre and United Steelworkers local #4-68

Summary/Objective 

Under the direction and supervision of the Planning Director with input from the Assessor, performs responsible clerical and administrative work. Assists the contract Assessor with various job duties. Greets external customers in the office, and assists them with assessing questions, as well as working cohesively with internal customers. Works with some independent judgment and requires a high level of attention to detail.  

Essential Functions

Reasonable accommodation may be made to enable individuals to meet the following:

1. Maintains files and records for the department. 

2. Greet visitors, respond to or refer questions, answers and screen telephone calls, schedule and arrange meetings with the Assessor.

3. Processes mail by reading, forwarding, sharing, and responding as required. This also includes email transmissions.

4. Provides information with respect to assessment rules and regulations.

5. Exercises responsible judgment and makes decisions within established precedents, standards, and departmental policies. 

6. Operates all office equipment.

7. Perform moderate to complex administrative support duties to include composing and typing routine correspondence. Conduct research, compile and type statistical reports, and verify accuracy as required. Organize and maintain routine and confidential files, correspondence and other records.

8. Performs other normal functions of operation of a municipal office, as directed by Planning Director.

9. Coordinate meetings, prepare agendas and materials, reserve and prepare facilities, and record and transcribe minutes of meetings authors and types general correspondence, reports, and other forms as required; files and retrieves documents.

10. Responds to requests for information; provides research from files, minutes, City Code, and a variety of source material; and follows City Public Records Request policy in responding to and tracking public records requests.

11. Performs other duties as required of the Planning Director, Assessor or City Manager.

Special Duties of Position

1. Administer sections of the City Charter and Ordinances as it pertains to assessing. 
2. Maintains compliance with Vermont State Statutes as they relate to the assessing function.
3. Assists with the management and retention of assessing records per City policy and State of Vermont requirements; prepares records for electronic imaging.
4. Assist in the maintenance and upkeep of both the local assessing grand list software (AP5) and state software (VTPIE), and the on-line tax map software.
5. Makes and provides copies of assessing property cards and maps, among other assessing and property information as needed.
6. Participates in the creation and setting of the Grand List by preparing the abstract (draft) grand list, grievances, hearings, and multiple mailings throughout the setting of the Grand list.
7. Reviews and verifies property transfers against current legal information for intent, correct grantor/grantee, type, land size, etc.
8. Works with Clerk’s Office for new maps for recording to be accumulated and sent to the Tax Map software provider.
9. Maintains and verifies all Veterans Exemptions and Death Certificate filings and correct as necessary.
10. Provides the changes of ownership monthly to all departments.
11. Assists Department Director and Assessor in meeting all the deadlines as required of the State Tax Department.
12. Assist the Clerk’s office with corrected tax bills as necessary.
13. Develop procedures for routine tasks in Assessing office.

Necessary Knowledge, Skills and Abilities:

1. Knowledge of modern office equipment (Printers, Copiers, Scanners, etc.), practices and procedures.
2. Ability to use a computer and software required for the position. 
3. Ability to communicate clearly in English, both orally and in writing.
4. Ability to deal courteously and tactfully with the public.
5. Ability to make minor decisions in accordance with laws, ordinances, regulations, and established policies and procedures.
6. Skill in maintaining high standards of accuracy in exercising duties and responsibilities.
7. Ability to work regularly scheduled hours; and occasional evening hours.
8. Ability to speak in a public setting.
9. Requirement to complete Anti-Bias Training. 

 

Special Skills for this position

1. Knowledge of municipal codes and ordinances.
2. Willingness to learn Title 32 VSA in order to explain assessment procedures and provide taxpayers information.
3. Willingness to understand real estate transfers and ability to interpret deeds to maintain accuracy of records.
4. Willingness to learn map reading.
5. Knowledge of Federal, State laws, relating to public records, and electronic imaging and indexing of public records.

 

Competencies

1. Human Relations Skills – Ability to maintain composure and civil demeanor under stressful situations when dealing with irate resident or public input and complaints
2. Teamwork - Ability to work with the management team (Department Heads), peers and all city staff in a cooperative and collaborative manner to successfully accomplish individual or interoffice tasks, goals and objectives and the City’s public service mission.
3. Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
4. Reading Comprehension – Understanding written sentences and paragraphs in work related documents.
5. Time Management – Managing one's own time to effectively accomplish the position tasks.
6. Speaking – Talking to others to convey information effectively.
7. Writing – Communicating professionally and effectively in writing as appropriate for the needs of the audience.
8. Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
9. Active Learning – Understanding the implications of new information for both current and future problem-solving and decision-making.
10. Coordination – Adjusting actions in relation to others' actions.
11. Service Orientation – Actively looking for ways to help people.
12. Discretion – Ability to maintain confidences.
13. Coordination – Ability to cooperate with staff from multiple departments to complete interdepartmental projects. 

 

Required Education and Experience

1. High School Diploma or equivalent.
2. Clerical -- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, note taking, designing forms, and other office procedures and terminology.
3. English Language -- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
4. Customer and Personal Service -- Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
5. Computers and Electronics – Knowledge of and proficiency with Microsoft Office suite to include Word, Excel, Power Point and Outlook. Ability to conduct internet research and assemble data.
6. Preferred Education and Experience
   Additional relevant vocational course work. Two years’ office/administrative support experience.

Additional Eligibility Qualifications
None required for this position.

Work Authorization/Security Clearance (if applicable)
Must be authorized to legally work in the United States 
Must be able to get to and from work on a consistent basis

Supervisory Responsibility

            This position has no supervisory responsibility.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

 

PHYSICAL ACTIVITY REQUIREMENTS Ability to hear, speak and understand conversation in English in various tones of voice. Ability to see and read letters, numbers, words, characters, or symbols which are both average and large, as well as identify colors. Ability to print and draw letters, numbers, words, characters, and symbols which are legible and understood by others. Ability to type on a computer keyboard, cash register, typewriter, telephone, adding machine, and other office equipment. Ability to learn complex tasks and remember how to complete tasks without assistance once trained. Ability to operate motor vehicle. Ability to work under pressure/stress with extreme accuracy.
Primary Physical Requirements					Other Physical Requirements
Lift up to 10 lbs.:		Performed regularly			Twisting:	Occasionally performed
Lift 11 t0 25 lbs.:		Performed frequently			Bending:	Performed frequently
Lift 26 to 50 lbs.:		Seldom performed			Crawling:	Occasionally performed
Lift over 50 lbs.:		N/A			Squatting:	Occasionally performed
					Kneeling:	Occasionally performed
Carry up to 10 lbs.:			Performed frequently		Crouching:	NA
Carry 11 to 25 lbs.:			Performed frequently		Climbing:	Occasionally performed
Carry 25 to 50 lbs.:			Occasionally performed		Balancing:	Occasionally performed
Carry over 50 lbs.:			N/A		Work Surfaces
Reach above shoulder height:				Occasionally performed
Reach at shoulder height:				Performed frequently	In Avg. 8 hour Day Employee is Required to:
Reach below shoulder height:				Performed frequently	Sit
					Consecutive Hrs.		1  2  3   4  5  6   7  8
Push/Pull:	Performed frequently				Total Hrs.		1   2  3  4  5  6   7  8
Hand Manipulation					Stand
Grasping:		Performed frequently			Consecutive Hrs.		1   2  3  4   5  6  7  8
Handling:		Performed frequently			Total Hrs.		1  2  3   4  5  6   7  8
Torquing:		Occasionally performed			Walk
Fingering:		Performed frequently			Consecutive Hrs.		1   2  3  4   5  6  7  8
					Total Hrs.		1   2  3  4  5   6  7  8

 

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

While performing the duties of this job, the employee regularly works in an office environment. The noise level in the work environment is usually moderate to loud.

 

 

Position Type/Expected Hours of Work

This position is classified as Non-Exempt/Full-Time. Standard days and hours of work are Monday through Friday, 7:30 a.m. to 4:30 p.m., with a one-hour lunch break. However, the position requires the ability to work during non-standard hours when the need arises. 

Travel

Local travel may be required for training or meetings.

AAP/EEO Statement 

City of Barre provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, City of Barre complies with applicable state and local laws governing nondiscrimination in employment in every location in which the city has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

City of Barre expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of City of Barre’s employees to perform their job duties may result in discipline up to and including discharge.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Title

Clerk/ Bookkeeper (Assessing Assistant)

Salary Range

$22 to $23

Application Deadline

11/24/2025

Location

City of Barre, VT

Application URL

 

Contact Information

Name

Galiano, Jeanne

Phone Number

(802) 477-1471

Email

Jeanne.Galiano@barrecity.org 

Best Method of Contact

EMAIL