Grants Administrator
Classified Details
- Classified ID
- 1823
- Description
The Grants Administrator is responsible for the full lifecycle of grants administration, from proposal development and submission to post-award monitoring, reporting, and close-out. This role ensures compliance with all funding requirements and internal policies, maintains accurate records, and supports teams in effectively managing grant-funded activities.
ESSENTIAL FUNCTIONS:
Create a system to find comprehensive information about and track grant opportunities
Responsible for staying current with all federal and state legislation.
Work closely with Town stakeholders who already have grant revenues, to help them to build on their successes, and secure additional grant revenue.
Clearly communicate grant information to Town stakeholders.
Work with Town stakeholders to better understand their needs and the areas that require additional resources.
Coordinate with the Finance Director to prioritize grant opportunities.
Assist in coordinating grants that have multi-departmental benefit.
Write SOPs for future grant administration.
Create and document the process for grant opportunities not already within a department.
Lead individual proposal responses, working closely with departmental technical experts, and others as needed.
Responsible for successful proposal writing and management, and for submitting accurate, competitive, timely proposals assigned.
Develop relationships with federal and state officials as needed.
Provide recommendations on resources needed to the Finance Director in order to manage successful grant applications.
In-state vehicle travel will be required to build professional relationships with grant-related organizations. Travel may be up to 20% of job time.
DUTIES AND RESPONSIBILITIES:
Pre-Award:
Identify potential grant opportunities in alignment with organizational priorities.
Coordinate the preparation, writing, and submission of grant proposals and supporting documents.
Develop budgets and ensure alignment with grant guidelines and organizational financial policies.
Liaise with program and finance staff to gather information and ensure cohesive proposals.
Post-Award:
Review and interpret grant award terms and conditions.
Set up and monitor grant budgets in coordination with the finance team.
Maintain accurate records of grant agreements, amendments, and communications.
Monitor grant expenditures for compliance with funding requirements.
Coordinate and prepare interim and final reports for funders.
Serve as the primary point of contact with funding agencies for grant-related matters.
Compliance and Documentation:
Ensure adherence to all regulatory, legal, and funder requirements.
Maintain a comprehensive grants calendar (deadlines for proposals, reports, renewals, etc.).
Assist with audits and provide documentation as needed.
Develop and implement policies and procedures to improve grant management processes.
SUPERVISORY RESPONSIBILITIES:
None
EXCELLENCE IN THIS ORGANIZATION:
At the Town of Shelburne, we are committed to delivering excellence by exceeding our residents' expectations and continuously improving. We foster a culture of accountability, transparency, and collaboration, valuing the contributions of every team member. We take pride in our work and hold ourselves and each other to the highest standards of performance and integrity.
POSITION REQUIREMENTS:
Minimum Qualifications:
Bachelor’s degree in nonprofit management, public administration, business, or a related field.
2+ years of experience in grant administration or nonprofit fundraising.
Strong understanding of grant compliance, budgeting, and reporting.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite.
A valid and clean driver's license.
Preferred:
Experience with government grants (federal, state, or local).
Knowledge of financial accounting and audit processes.
Desired Qualifications:
Experience with government grants (federal, state, or local).
Knowledge of financial accounting and audit processes.
WORKING CONDITIONS:
Employees in this position work primarily in an office environment with moderate noise levels and controlled temperature conditions. The work involves sitting for extended periods of time, using a computer and other office equipment, and occasionally lifting up to 25 pounds. Up to 20% of the job may require instate travel.
Physical Demands
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Please note: This is not an all-encompassing statement of this position’s responsibilities. While it attempts to be comprehensive, new responsibilities may be assigned to this position at any time.
The Town of Shelburne is an equal opportunity employer that is committed to diversity, equity, inclusion, and a strong sense of belonging in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. The Town of Shelburne makes hiring decisions based solely on qualifications, merit, and organization needs at the time.
- Title
- Grants Administrator
- Application Deadline
- 08/24/2025
- Location
- Shelburne, VT
- Application URL
- shelburnevt.org/237/Human-Resources
Contact Information
- Name
- Adam Backus
- Phone Number
- (802) 985-5121
- abackus@shelburnevt.org
- Best Method of Contact